Job Description

Richard Milburn Academy (RMA) is seeking a dependable and professional Administrative Secretary to support daily campus operations and serve as a welcoming first point of contact for students, families, staff, and visitors. This role is essential to maintaining an organized, efficient, and student-focused campus environment.

Key Responsibilities

• Serve as the campus front office point of contact, greeting visitors and managing incoming calls professionally
• Provide administrative support to the Principal and campus staff, including correspondence, reports, and data entry
• Manage student attendance records, reporting, and follow-up in compliance with campus and district requirements
• Assist with discipline documentation and parent communications as directed
• Coordinate and maintain confidential student and staff records
• Support HR and Central Office processes including onboarding documentation and timecard assistance
• Order and maintain office supplies and equipment
• Assist with campus events such as open houses, meetings, audits, and school activities
• Provide backup support for registrar and counseling functions during high-need periods

Qualifications

• High school diploma required; Associate’s degree preferred
• Bilingual preferred
• Prior administrative or secretarial experience preferred
• Proficiency in Microsoft Word, Excel, and Outlook; minimum typing speed of 50 WPM
• Strong organizational, time management, and multitasking skills
• Ability to work independently and remain composed in a fast-paced environment
• Excellent customer service and communication skills (written and verbal)
• Ability to maintain confidentiality and handle sensitive information appropriately
• Willingness to attend trainings at RMA campuses or Regional Service Centers as needed
• A positive attitude and a sense of humor are a plus

Why Join RMA?

At RMA, we are committed to supporting students through structure, consistency, and strong relationships. Our Administrative Secretaries play a vital role in creating a welcoming and organized campus culture that allows students and staff to thrive.

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