Job Description

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive team member, you will serve as the first point of contact for visitors and callers, manage scheduling and correspondence, and assist with a variety of clerical tasks. Your positive attitude and strong organizational skills will contribute to a productive and welcoming work environment.

Responsibilities

• Greet visitors with professionalism and warmth, ensuring a positive first impression
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading
• Schedule appointments, meetings, and calendar management for staff members efficiently
• Support project set-up in Deltek accounting system (experience not required)
• Track project opportunities, including sales leads and proposals, in Salesforce (experience not required)
• Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
• Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring client satisfaction
• Perform clerical duties including copying, scanning, mailing, and managing incoming/outgoing correspondence

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams for collaboration
• Excellent computer literacy with the ability to learn new software quickly
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
• Experience working at engineering firm is a plus!

This role offers the chance to develop valuable skills in office management while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on providing outstanding service and maintaining smooth administrative operations. Training will be provided for various programs and ERP systems.

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