Job Description

Key Responsibilities

These responsibilities generally describe the nature of the position and may not be all inclusive:

Onboarding & Workforce Support

• Coordinate onboarding for new craft workers and union hires assigned to the Fargo project.
• Facilitate collection and verification of employee documentation, including I-9/E-Verify submissions.
• Ensure compliance with jobsite and general contractor onboarding requirements.
• Maintain site rosters, access lists, and training/certification logs.
• Serve as a point of contact for union halls, field employees, and job site supervisors regarding start dates, paperwork, and jobsite policies.

Project & Administrative Support

• Maintain jobsite document control including drawings, RFI logs, submittal updates, and revisions.
• Support project teams in organizing schedules, meeting notes, safety documentation, and jobsite correspondence.
• Assist in the preparation and distribution of project reports, updates, and documentation.
• Coordinate with the main office on personnel, equipment, and administrative needs for the Fargo project.

Invoice Processing & Accounting Coordination

• Collect, review, and submit vendor invoices, delivery tickets, and jobsite purchase documentation.
• Enter invoice data into accounting systems and support reconciliation processes as assigned.
• Verify accuracy of charges with field leadership and route invoices for proper approval.
• Assist with tracking job-site expenses, rental equipment, and material usage records.

Jobsite Operations Support

• Assist with site logistics documentation, including sign-in sheets, manpower tracking, and daily logs.
• Organize and maintain the job site office including supplies, forms, and communication materials.
• Support weekly and monthly project meetings, prepare agendas, and record minutes.
• Coordinate with safety personnel to document required trainings, toolbox talks, and certifications.

Collaboration & Culture

• Bring an open-minded, team-oriented approach to supporting project needs.
• Communicate effectively with field leaders, project managers, subcontractors, and vendors.
• Maintain confidentiality and professionalism in handling employee and project information.
• Conduct yourself in alignment with Horwitz core values and contribute to a positive site culture.
• Perform other duties as assigned.
• Get better every day.

Skills/Abilities

• Strong written and verbal communication skills.
• Highly organized with excellent time management and prioritization abilities.
• Familiarity with onboarding processes, HR documentation, or E-Verify preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Prior experience with construction management software such as Procore or COINS is beneficial.
• Ability to maintain confidentiality and manage sensitive information.
• Strong attention to detail and accuracy in data entry and documentation.

Education/Experience

• 3–5 years of administrative support experience required; construction or field-based project experience preferred.
• Experience supporting onboarding or HR document collection is strongly preferred.
• Familiarity with union craft labor processes and jobsite workflows is a plus.

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