Job Description

A fast-growing, highly successful e-commerce wellness company is seeking an experienced Executive Assistant/Office Manager to support its leadership team and oversee day-to-day operations of the Phoenix office. The ideal candidate is proactive, assertive, and thrives in a dynamic, fast-paced environment, with a strong desire to grow alongside the organization.

About the Job:

Executive Support

• Manage the President’s calendar, travel, and communications with accuracy, discretion, and professionalism.
• Provide administrative support to functional leaders across Operations, Marketing, and Sales.
• Coordinate internal meetings, leadership sessions, and off-site events from planning through execution.
• Prepare and distribute agendas, meeting notes, action items, and follow-up communications.
• Track deliverables, deadlines, and priorities to ensure executive alignment and focus.

Office Management

• Oversee day-to-day operations of the Phoenix office, ensuring a functional, organized, and welcoming environment.
• Manage vendor relationships, building access, office contracts, and service providers.
• Handle mail, deliveries, and front-desk responsibilities for guests, partners, and on-site team members.
• Maintain office supply inventory and coordinate equipment maintenance or procurement needs.
• Support implementation of new office systems, processes, and space planning initiatives.

Team Coordination

• Plan and coordinate in-office experiences, team events, and meetings that strengthen company culture.
• Serve as the primary point of contact for on-site employees and visitors.
• Partner with Operations and HR to assist with onboarding, internal communication, and logistical support.

About You:

• 5+ years of experience supporting executives and managing office operations.
• Demonstrated success in startup or high-growth environments.
• Experience facilitating cross-functional communication and coordinating event logistics.
• Proficient in Google Workspace (Docs, Sheets, Gmail, Calendar).
• Exceptional organizational skills with strong time management and multitasking abilities.
• Clear and professional written and verbal communication skills.
• Tech-savvy; familiar with Slack, ClickUp, Zoom, and Dropbox.
• Assertive, proactive, and consistently dependable.
• Highly detail-oriented with excellent follow-through and prioritization skills.
• Positive, polished, and confident when engaging with all levels of leadership.
• Adaptable, solutions-oriented, and comfortable in a dynamic, fast-changing environment.
• Willingness to travel occasionally, as necessary, for company meetings and events.

Competitive salary; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.

Hours: Full time and onsite. standard business hours with flexibility to address time-sensitive matters.

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