Executive Assistant to Leadership Team/Office Manager Job at C-Suite Assistants, Phoenix, AZ

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  • C-Suite Assistants
  • Phoenix, AZ

Job Description

A fast-growing, highly successful e-commerce wellness company is seeking an experienced Executive Assistant/Office Manager to support its leadership team and oversee day-to-day operations of the Phoenix office. The ideal candidate is proactive, assertive, and thrives in a dynamic, fast-paced environment, with a strong desire to grow alongside the organization.

About the Job:

Executive Support

  • Manage the President’s calendar, travel, and communications with accuracy, discretion, and professionalism.
  • Provide administrative support to functional leaders across Operations, Marketing, and Sales.
  • Coordinate internal meetings, leadership sessions, and off-site events from planning through execution.
  • Prepare and distribute agendas, meeting notes, action items, and follow-up communications.
  • Track deliverables, deadlines, and priorities to ensure executive alignment and focus.

Office Management

  • Oversee day-to-day operations of the Phoenix office, ensuring a functional, organized, and welcoming environment.
  • Manage vendor relationships, building access, office contracts, and service providers.
  • Handle mail, deliveries, and front-desk responsibilities for guests, partners, and on-site team members.
  • Maintain office supply inventory and coordinate equipment maintenance or procurement needs.
  • Support implementation of new office systems, processes, and space planning initiatives.

Team Coordination

  • Plan and coordinate in-office experiences, team events, and meetings that strengthen company culture.
  • Serve as the primary point of contact for on-site employees and visitors.
  • Partner with Operations and HR to assist with onboarding, internal communication, and logistical support.

About You:

  • 5+ years of experience supporting executives and managing office operations.
  • Demonstrated success in startup or high-growth environments.
  • Experience facilitating cross-functional communication and coordinating event logistics.
  • Proficient in Google Workspace (Docs, Sheets, Gmail, Calendar).
  • Exceptional organizational skills with strong time management and multitasking abilities.
  • Clear and professional written and verbal communication skills.
  • Tech-savvy; familiar with Slack, ClickUp, Zoom, and Dropbox.
  • Assertive, proactive, and consistently dependable.
  • Highly detail-oriented with excellent follow-through and prioritization skills.
  • Positive, polished, and confident when engaging with all levels of leadership.
  • Adaptable, solutions-oriented, and comfortable in a dynamic, fast-changing environment.
  • Willingness to travel occasionally, as necessary, for company meetings and events.

Competitive salary; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.

Hours: Full time and onsite. standard business hours with flexibility to address time-sensitive matters.

Job Tags

Full time,

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