Sr. Administrative Assistant to Private Equity Team - Midtown Investment Firm Job at BCL Search, New York, NY

MGVPSERtcnRWMEpzejFBRGQrSnMvVVhTVXc9PQ==
  • BCL Search
  • New York, NY

Job Description


Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their NYC office. This role is providing administrative support to their Private Equity team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the utmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm!

RESPONSIBILITIES
  • Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
  • Calendar management and updating Outlook Contacts
  • Perform a range of operational support activities including compiling reports, furnishing information to internal and external parties 
  • Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
  • Phone call screening
  • Expense report processing
  • Arrange courier service
  • Coordinates travel; itinerary preparation
  • Organize and file all paperwork related to corporate deals; file electronically
  • Basic administrative functions such as using office machines to print, scan, fax and mail packages
  • Conduct internet research
  • Coordinate bill payment with Accounting department for outside consulting services
  • Provide back-up support to other assistants when needed
  • Ad hoc projects and assignments as needed
REQUIREMENTS
  • 5+ years of experience in an administrative services role in a related industry 
  • Independent, highly organized individual. Must be extremely reliable and have a positive attitude
  • Conserves executives’ time by being proactive, solution-oriented and a confident communicator
  • Flexible and willing to adapt to dynamic office environment
  • Resourceful and creative in completing certain tasks without much direction or instructions
  • Willing to take on new responsibilities and can be held accountable for the completion of all assignments
  • Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment
  • Possesses the desire to excel; is self-motivated
  • Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur
  • Bachelor's degree preferred 

 

SALARY
$85-$90K (DOE) + Paid OT + 100% paid Benefits + Discretionary Bonus Opportunity + 401K/contribution + Great PTO

HOURS
8:30/9am-5/5:30pm (DOE) + flexibility as needed

#IND2

Job Tags

Flexible hours,

Similar Jobs

Advanced Fire Protection Services, Inc

Construction Manager Job at Advanced Fire Protection Services, Inc

 ...program designed to reward results! About the Role Advanced Fire Protection Services (AFPS) is seeking an experienced Construction Manager to lead our fire sprinkler and low voltage construction operations. In this key leadership position, youll oversee project... 

Edri Construction San Francisco

Kitchen and bathroom showroom assistant Job at Edri Construction San Francisco

Showroom 707 San Francisco, CA Job Opening: Kitchen & Bath Showroom assistant Pay Range: $28.00 $40.00 per hour (DOE) Schedule: Monday Friday, 10:00 AM 3:00 PM Job Type: Part-Time | In-Person About Showroom 707 Showroom 707 is a boutique kitchen...

Ascendion

Of Counsel Job at Ascendion

Job Title: Of Counsel Location: Los Angeles/Orange County, CA (Hybrid) About this position: As Of Counsel with a national law firm, you will represent clients in complex insurance defense/ personal injury litigation matters across multiple jurisdictions. Closely...

Pride Health

Certified Medical Assistant Job at Pride Health

 ...Job Summary: We are currently seeking a Certified Medical Assistant (CMA) to join our Physician Services team. The CMA will play a key role in supporting providers by assisting in clinical care and performing clerical duties to ensure high-quality patient service in... 

The Adecco Group

Field Reimbursement Manager (FRM) Job at The Adecco Group

 ...client-facing, remote-based role, you will work directly with physician offices and...  ...models. Key Responsibilities Field & Virtual Education (35%) - Deliver on-site or virtual...  ...Working Conditions: Remote/Work-from-Home (must reside within the assigned territory...